Do you worry that you will miss important calls when in conferences or attending to clients?

We offer personalised phone answering services so that you will never miss a client call again...

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Do you find there are not enough hours in the day to handle all admin in your business?

We can help you build client relationships with our project management specialists

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Are you looking for cost effective ways to market your business?

We can help you with simple effective strategies to grow your database and nurture your clients.

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Do you dream about being able to outsource all the time consuming administrative paperwork?

Our team can handle a diverse range of tasks that can cover just about any of your needs

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Do you struggle to keep your website and blog up to date?

We specialise in website maintenance and content management so that you are seen as the leader in your field

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Job Vacancies

Office Administrators – Full Time Positions x 2

At Time Well Spent we offer Reception services to Allied Health Practitioners all around Australia. We have a position available for an Office Administrator in a role of  Virtual Administration and Reception.

You will be required to work full time. Monday to Friday – hours to be confirmed – as we are open from 8.30-5.30pm every day. We also open on Saturdays from 8.30-12.30pm.  (this is not a requirement of the role)

Aside from the virtual reception services we offer administration and some marketing services and our high level of customer service is paramount to providing professional & high quality service to our clients. We are expanding the business and will be including more allied health services in the near future.

Your duties will include;

  • Reception management including answering the phones (able to manage a high volume of calls) and greeting clients from multiple businesses, over the phone.
  • Administrative support for the clients. For example faxing, printing letters, entering data into software, obtaining referrals, processing payments, internet research and marketing.
  • End to end office management including diary management, client bookings, receiving payments and data entry.
  • Email management and newsletter distribution.

The Successful Applicants

To be successful you will be an excellent communicator who presents professionally in addition to;

  • Ability to answer ongoing calls throughout the day – switching from program to program
  • Strong online customer focus and people skills
  • Strong administration and microsoft skills
  • Experience in Healthkit and Cliniko would be advantageous (but not a requirement)
  • High attention to detail and follow through/up with results focus
  • Ability to multi task, be flexible in approach and excellent organisation skills
  • Strong time management skills
  • Strong team player as well as ability to work autonomously
  • Positive and upbeat person.
  • You will have 3 years minimum experience in an office environment.
  • Would suit a local person to the Bayside area

If you are looking to work in a small office environment, working with a variety of clients everyday, using your organisational skills and wanting to learn new technical skills to advance your skills and knowledge of the Allied Health Sector then this is the role for you.

If you have passion for people, a high level of customer service and the energy to deal with a variety of tasks on a daily basis, then this would be the role for you!

Interviews to be held in late October for a November 12th start date. Please send through your resume to with a cover letter and note your available start date and expected remuneration as soon as you possible.

Note: We have recently moved to a larger office and have two roles available to begin in February 2019 as we are currently in a growth phase. (still in the Bayside area)

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